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Ambassadors Club Nepal

Terms & Conditions

These Terms & Conditions govern membership and participation in all activities organized by the Ambassadors Club Nepal. By becoming a member or engaging with the Club, you agree to abide by the policies outlined below.

1. Membership Eligibility & Application

  • Membership is open to individuals and institutions aligned with the values and mission of the Ambassador Club.
  • Applications must be completed truthfully and submitted via the official form or online system.
  • Membership categories include: Honorary, Executive, Institutional, Associate, Resident, and Non-Resident.
  • Honorary Members are nominated and appointed by the Club President or Board.

2. Membership Approval & Duration

  • All applications are subject to review and approval by the Membership Committee.
  • Annual memberships are valid for one calendar year and require renewal.
  • Honorary and Lifetime Patrons are exempt from annual renewals unless status is revoked.
  • The Club reserves the right to accept or reject applications without providing reasons.

3. Membership Fees & Payment

  • Fees vary by membership category and must be paid in full upon approval.
  • Membership becomes active only after receipt of applicable fees.
  • Fees are non-refundable unless the application is denied by the Club.
  • Customized fees may apply for Institutional Members and are reviewed annually.

4. Access & Use of Facilities

  • Members may access lounges, cafés, boardrooms, and workspaces in accordance with their membership level.
  • Honorary Members have unlimited access; other members may be limited to specific days or visits per month.
  • Facility use must be pre-booked when required, and usage policies must be respected.
  • Unauthorized use, sharing of privileges, or misuse of spaces will result in disciplinary action.

5. Events, Networking & Representation

  • Members are entitled to attend events appropriate to their membership tier.
  • Invitations may be limited based on space and type of event (e.g., diplomatic, youth, or cultural).
  • Members are encouraged to participate actively and represent the Club with professionalism.
  • The Club is not responsible for opinions expressed by members during events unless formally endorsed.

6. Member Responsibilities & Code of Conduct

  • Members shall maintain decorum and respect in all Club-related engagements.
  • Harassment, discrimination, or disruptive conduct will not be tolerated.
  • Members are prohibited from misusing their title or influence as a representative of the Club.
  • Disciplinary action may include warnings, suspension, or termination of membership.

7. Media, Publications & Intellectual Property

  • Members agree to grant the Club permission to use their name, likeness, or contributions in Club media and publications.
  • Intellectual content created for Club purposes may be shared on digital and print platforms with appropriate credit.
  • Members may request exclusion from public media by written notice prior to any event or feature.

8. Digital ID & Membership Card

  • Each member will receive a digital ID or physical card, valid for identification at events and Club facilities.
  • Loss or misuse must be reported immediately; replacement may incur a fee.
  • Membership cards are non-transferable.

9. Data Privacy & Confidentiality

  • Personal data will be collected and used solely for Club-related communications and services.
  • Members agree to confidentiality regarding information shared in restricted meetings or strategic sessions.
  • The Club will not sell or share personal data with external parties without consent.

10. Termination, Suspension & Reinstatement

  • Membership may be suspended or terminated for violation of rules, misconduct, or misuse of benefits.
  • Members may appeal decisions to the Board in writing within 30 days.
  • Reinstatement is subject to review and approval by the Membership Committee.

11. Amendments & Policy Updates

  • These terms are subject to periodic updates.
  • Members will be notified of any material changes via email or official announcements.
  • Continued use of Club services implies acceptance of the latest terms.

12. Liability & Disclaimer

  • The Club is not liable for personal injury, loss, or damage incurred during participation in Club activities.
  • Participation in events is voluntary, and members are expected to assess personal risks accordingly.

Declaration & Consent

By becoming a member, I acknowledge that I have read and agreed to abide by these Terms & Conditions. I understand that violations may result in disciplinary action including suspension or termination of membership.