Ambassador Club Nepal

At Ambassador Club Nepal, we are committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy explains how we collect, use, store, and protect your personal data when you use our services, visit our website, or engage with our diplomatic and cultural programs.

As a platform fostering diplomacy and cooperation among resident and non-resident Ambassadors, Heads of Mission, and Diplomats accredited to Nepal, we handle sensitive information with the utmost care and in accordance with applicable privacy laws and diplomatic protocols.

We use your personal information for the following purposes:

• Managing your membership and providing Club services
• Organizing and facilitating diplomatic events, conferences, and cultural exchanges
• Communicating important Club updates, invitations, and announcements
• Processing payments and maintaining financial records
• Ensuring security and proper access to Club facilities
• Improving our services and website functionality
• Complying with legal obligations and diplomatic protocols

We respect the confidential nature of diplomatic information and limit sharing to:

• Within the Club: Board members and authorized staff for membership management
• Event Partners: Trusted diplomatic and cultural organizations for joint initiatives
• Service Providers: Third-party vendors who assist with Club operations under strict confidentiality agreements
• Legal Requirements: When required by law or to protect the Club's legitimate interests

We will never sell, rent, or trade your personal information to third parties for commercial purposes.

We implement comprehensive security measures to protect your personal information:

• Encryption of sensitive data in transit and at rest
• Secure servers and firewalls to prevent unauthorized access
• Regular security audits and vulnerability assessments
• Limited access to personal data on a need-to-know basis
• Staff training on data protection and confidentiality protocols
• Secure disposal of outdated or unnecessary data

We retain your personal information only as long as necessary for:

• Active membership management and service provision
• Legal and regulatory compliance requirements
• Historical records of diplomatic and cultural significance
• Legitimate business purposes and Club operations

Upon membership termination, we will securely delete or anonymize your personal data within a reasonable timeframe, unless retention is required by law or for legitimate interests.

You have the right to:

• Access: Request a copy of your personal information we hold
• Correction: Update or correct inaccurate personal information
• Deletion: Request deletion of your personal data (subject to legal requirements)
• Portability: Receive your personal data in a structured, machine-readable format
• Opt-out: Unsubscribe from marketing communications
• Restriction: Limit how we process your personal information

To exercise these rights, please contact our Privacy Officer at [email protected]

Our website uses cookies and similar technologies to:

• Enhance user experience and website functionality
• Analyze website traffic and usage patterns
• Maintain login sessions and user preferences
• Provide relevant content and recommendations

You can control cookie preferences through your browser settings. However, disabling cookies may affect the functionality of our website and services.

Given the international nature of our diplomatic community, your personal information may be transferred to and processed in countries outside Nepal. We ensure appropriate safeguards are in place to protect your data in accordance with applicable privacy laws and diplomatic protocols.

Our services are not intended for individuals under 18 years of age. We do not knowingly collect personal information from children. If we become aware that we have collected personal information from a child, we will take steps to delete such information promptly.

We may update this Privacy Policy periodically to reflect changes in our practices, services, or applicable laws. We will notify you of any material changes via email or through our website. Your continued use of our services after such changes constitutes acceptance of the updated policy.